[UPHPU] Question about content structure

[cole at colejoplin.com]

Good suggestions, everyone.

1) I strongly recommend using PDFs, and definitely not using HTML or  
the database. A super-easy way is to get a PDF printer driver for them  
or yourself (I have the full blown Acrobat). Then whatever the  
wordprocessor used, it's simply irrelevant, and low impact on everyone  
to do and maintain.

2) A rather timely thing happened today. Remember the PHP sample for  
displaying the idex of files? Well, that can give you a great starting  
point for building a sitemap of SOP PDFs available, considering there  
are a few hundred of them.

3) Having some method of versioning is a good idea. While it's easy  
for us to concentrate on the technical need, the most important thing  
here is actually the business need. From a purely legal standpoint,  
the versioning/effective dates should be clearly available on the  
documents themselves. If a document changes, you need to have a copy  
of the previous one for historical reasons. Otherwise, versioning is  
meaningless.

Just my thoughts.

-- Cole



Quoting David Boucha <boucha at gmail.com>:

> I've been tasked to tame several hundred documents and put them up on
> a section of our intranet page. These are basically HR type policies
> that they call SOP's (Standard Operating Procedures).
>
> Each department head wants to be able to update their SOP's in
> WordPerfect and then have us export it to the web site. The content
> only changes a few times a year, so I don't plan on putting everything
> in a database. All the files are in a directory structure under a
> folder for each department.
>
> I don't want to have to maintain the entire site by hand, but I'm not
> sure if putting a small index.php in each folder that includes the
> site layout and everything at the root of the web directory is good
> either.
>
> Does anyone have any ideas about how to organize all this?
>
> Thanks,
>
> Dave
>
> _______________________________________________
>
> UPHPU mailing list
> UPHPU at uphpu.org
> http://uphpu.org/mailman/listinfo/uphpu
> IRC: #uphpu on irc.freenode.net